Bid ... Dates and Criteria
Colorado State Youth Wrestling Championship
The CSYWC committee will be accepting bids at the Nov 14th meeting for:
Apparel, Awards, Trainer, Awards, and Bracketing.
All bids will be for 2 year durations.
Please submit bids IN PERSON at the Nov 14th meeting.
Please limit presentations to 10 minutes and bring samples as necessary.
ALL BIDS WILL BE FOR 2 YEAR DURATION.
Apparel, Awards, Trainer, Awards, and Bracketing.
All bids will be for 2 year durations.
Please submit bids IN PERSON at the Nov 14th meeting.
Please limit presentations to 10 minutes and bring samples as necessary.
ALL BIDS WILL BE FOR 2 YEAR DURATION.
*** ALL BIDS WILL BE IN WRITING***
*** NO BIDS WILL BE ACCEPTED AFTER THE DUE DATE (NOV 14th 2011)***
Bid Information
Apparel Sales – The bid is to sell t-shirts (short and long sleeve), sweat shirts, shorts, hats, and other apparel. This includes apparel with the current year’s logo as one of the items being sold. The tournament committee will provide logo to be used and will provide a location at the event center hosting the CSYWC tournament. No sales of gum or rubber type balls will be permitted. This bid can be a flat fee or a percentage of profit. The committee members will review each bid and award it to the bidder that which best fits committee needs. Payment to the committee will be no later than 15 days after the tournament.
Awards – The bid of for the awards for the CSYWC Wrestling tournament. This bid would include all of the 72 weight classes with the placement of the top 6 wrestlers (432 total), the top 3 teams in each age group (15 total), 3 overall team placing plaques, and 1 plaque to be awarded to the Colorado Youth Wrestler of the Year. This bid will also include the ability to store unused awards until the following year’s tournament, the ability to change the plates of previous year’s unused awards to be used as sportsmanship awards for the current year’s tournament at a low cost or no fee at all, the delivery of the awards to the tournament site the day of setup at no cost, and 50 - 3” octagonal flip discs (red on one side and green on the other with the logo on one side and event date on the other). Size of the individual, age group teams, and overall team plaques shall start at 10.5”x13” for 1st place and shall be reduced in size to the 6thplace plaque (or 3rd for Team awards), which could be at vendor’s choice. Outstanding wrestler award shall indicate that this award is for CSYWC Colorado Youth Wrestler of the Year with the current logo (design as a part of bid package). Logo will be available on website or through committee members. Payment terms as follows: 50% payable upon placement of order and final 50% payable within 14 days of event.
Trainer – The bid for the trainer shall be for the weekend of the CSYWC tournament. Start time will be the beginning of weigh-ins to allow for final decision on skin check issues as they arise. The weigh-ins are from 4:00 pm to 8:00 pm on Friday. Wrestling times are as follows: Sat. – 9:00 am to 5:00 or 6:00 pm, Sunday – 8:00 am to 5:00 or 6:00 pm (conclusion of final match). The trainer or their helper shall be available to handle all types of problems that may occur during the tournament and should bring all necessary supplies with them. The trainer shall contact the local Emergency Personnel (Hospital, Fire Dept., Police Dept., etc.) to notify them to be on standby for any problems that the trainer cannot handle. Any additional personnel with the trainer will be paid through their already contracted pay with said trainer. The committee will provide a location for the trainer to set up and will provide any ice that is needed.
Awards Photographer – The bid for being the official photographer for the podium shots and all action shots on the wrestling mats. The photographer shall provide the podium that the place winners will stand on to receive their award. Placement is to the top 6 wrestlers in each age group. The photographer shall provide a changeable sign so that each weight class and age group is clear and visible for the photographs. The photographer shall provide the committee a DVD of around 36 action shots so that they can be used on the CSYWC website. Payment to the committee shall be no later than 15 days after the tournament.
Head Bracketer – The bid for this tournament shall include the following:
1.Supply their own supplies necessary, to include bout sheets, working brackets, writing utensils, and presentation brackets.
2.Set up the seeding and brackets for each weight class following the committee’s seeding criteria, then have them double checked by the tournament directors.
3.Bracket each weight class and use the Texas numbering system.
4.Keeping all team scores in each of the age groups and the overall team scores and provide the committee a copy of these at the end of the tournament.
5.Work effectively with the committee members and teams helping out at each of the mat side tables to provide a smooth running tournament.
6.Provide the committee with weigh-in check sheets for each weight class to be used at the Friday night weigh-ins.
7.Provide the committee with the breakdown chart of wrestlers entered.
8.Provide the committee with a breakdown of the teams entered and numbers on each team.
9.Provide the committee with a finished copy of each filled out weight class bracket at the end of the tournament.
10.Provide the committee with a copy of the name of each of the top six wrestlers awarded in each of the weight classes at the end of the tournament.
11.Provide a copy of each weight class bracket after all changes are done, so the committee can copy them and so they can be sold on Saturday morning with the program booklet.
12.Provide copier/printer, paper, and software to ensure compatibility with bracketing software.
The committee will provide the registrations to the head bracketer in a timely manner so they can have forms to start arranging them for the seeding meeting. The committee shall provide a place for the seeding meeting.
